BY-LAWS

OF

CORVETTES OF CLARKSVILLE
(Corvette Club)

Article One

            Name and Purpose

     Section 1:  Name and Insignia/Logo

     The name of this club shall be Corvettes of Clarksville (hereafter referred to as the Club).  Insignia/Logo shall be that as determined by the club membership (current approved club logo appears at the top of this document).

     Section 2:  Purpose

     The general purpose of the Corvettes of Clarksville shall be to operate as a non-profit organization to promote ownership, safe operation and to encourage planned trips, events and social activities for members of the Corvettes of Clarksville; to create and promote good fellowship and sportsmanship of this club as well as members, to uphold the principles of good organization government, to conduct club functions and activities in a manner befitting members of this sort and to encourage better understanding of the restoration of vehicles as a constructive family sport among members of the public, press, and law enforcement agencies;  to provide and regulate events and exhibitions for Corvette owners; to promote enthusiasm for the Corvette, and to encourage careful, skillful and safe driving on public highways.

Article Two

Membership

     Section 1:  Membership

     Membership in the Corvettes of Clarksville shall be open to all Corvette owners as Primary member, husband/wife or Significant Other. Applicants must qualify for membership from one of the classes of membership defined in Section 2 of this article.  The Club reserves the right to admit or deny any application for membership.

     Section  2:  Classes of Membership

A.       Primary member – any person meeting the requirements as provided in Section 1 of this Article and having paid such annual dues and fees as required, set by the Club. A member of this status may hold an elected office and vote in matters of club business. Husband, wife or Significant Other shall have all the Club privileges of a primary member. Members who no longer own a Corvette may retain membership by non-lapse payment of dues.  These are members that are active participants who may be between Corvette ownership.

B.       Honorary – Any person or organization, not otherwise eligible for membership, who displays commitment to the precepts under which this club’s purposes are based, shall be eligible for honorary membership.  Nomination for honorary membership shall be made by a member in good standing and shall be approved by the club by majority vote of membership present at a regular meeting.  An honorary member may attend all meetings, functions and will receive club information.
An honorary member may not hold an elected office, vote or pay dues.

C.       Charter – All active members who having paid their membership dues by October 1, 2002.  Those joining after October 1, 2002 shall be members but not consider as Charter members.  Charter members are those original members that organized the club.

Section 3:  Dues

A.   Husband, Wife or Significant Other Member – as set by club    

     Honorary Member – None

B.  Dues shall be determined by the membership as required. The amount of dues shall be published by the September meeting of each year.  Annual dues shall be payable to the club Treasurer not later than the following October business meeting.  Dues are non-refundable. New member dues shall be pro-rated at the time of joining if after the October meeting.

Section 4:  Privileges

Primary members are entitled to all Club privileges.  Honorary members are entitled to all Club privileges, but shall not have the right to vote or hold office.

Section 5:  Expulsion

Membership will automatically lapse for non-payment of dues.  Any member may be expelled for infraction of Club rules, or such other causes as may be determined by the majority of the officers/membership as being in the best interest of the Club. Specifically, the membership of this club will not tolerate any excessive drinking of alcoholic beverages, the use of illicit drugs, and/or any form of street racing while involved in a club sponsored activity. Such infractions may

include any other undesirable conduct by a member, while in a club sponsored function or activity, degrade the club or it’s members in the eyes of the public, press, and/or law enforcement agencies will be grounds for expulsion from the club. Before such action is taken, that member shall be notified in writing of the impending action, and be afforded the opportunity to rebut the matter, either in writing or in person, prior to the required action of expulsion. Expulsion shall be voted at the next scheduled meeting of no less than 2/3 of the membership present.

Section 6:  Resignation

Any member may resign membership or office effective immediately by directing a letter of resignation to the Secretary.  An email may suffice as a letter.

Article Three

Meetings

 Section 1:  Monthly meetings

Monthly meetings shall be held the first Tuesday of each month unless otherwise changed by the membership.

Section 2:  Special Meetings

In addition to any provisions of Law, special meetings of the members may be called by the President or by a majority of the officers.

Section 3:  Order of Meetings

  The Presiding Officer shall call the meeting to order.  The order of the meetings shall be as follows:

 Call To Order

 Welcome (to include recognizing visitors/new members)

 Secretary reading of previous meeting minutes.

 Treasurer’s Report

 Vice President’s Report

 Special Events Coordinator

 Committee Reports

 Old Business

 New Business (to include Events, Cruises, Planning etc.)

 Adjournment

Section 5:  Notice of Meetings

Notice of meetings, stating the place, day, hour and purpose of any meeting of the members including special meetings, shall be given by the Secretary to each member not less than seven (7) days before such meetings.  This may be accomplished also through email or announcement posted on the web site or automatic reminder from the web site calendar.
   The President may call a special Executive Committee meeting (Executive committee shall be the President, Past President, Vice President, Secretary, Treasurer, Special Events Coordinator and Webmaster) and the Executive Committee may call special membership meetings.

Section 6:  Voting

   Election of officers and amendment of the Bylaws shall be by majority of those members present. In order to maintain simplicity all club actions requiring a vote of the membership shall be by majority of those members present at the club business meeting.

Article Four

                                                         Executive Committee and Officers

       Section 1:  Executive Committee

The Officers of the Club, consisting of the President, Vice President, Secretary, Treasurer, Special Events Coordinator and Webmaster to include the Past President shall be the Executive Committee.

Section 2:  Officers

  The membership shall elect from its body a President, Vice President, Secretary, Treasurer, Special Events Coordinator and Webmaster.

Section 3:  Nominations

  Nominations for officers shall be held at the meeting in September and again for final nominations at the October meeting. Terms of office shall be annual.
Newly elected officers shall assume office on January 1st, following the November election and shall serve from January 1st to December 31st. This will also be fiscal year of the Club.

Vacancies in any office shall be filled by vote of the membership at the next regular meeting. Such newly elected person(s) will serve the duration of the original term.

Section 4:  Election of Officers

Election of officers shall be held at the regular meeting in November with the newly elected officers assuming their duties in January of the following year.

Article Five

Duties of Officers

Section 1:  Duties of the President (elected officer)

 The President (He/She) may call special meetings of the members under the provisions of Article Three.  The President shall be the Chief Executive of the Club.  

The President shall preside over all meetings of the club, appoint such committees as necessary to carry out the activities of the club, serve as Chairman of the Executive Committee, act as ex-officio member of all committees, issue the call for regular and special Executive Committee meetings, see that regular elections are held in accordance with the Club’s by-laws and carry out the directives of the Executive Committee.

Section 2:  Duties of the Vice President (elected officer)

In the absence of the President, by death, resignation, removal from office or inability to act, the Vice President shall perform the duties of president. 

Section 3:  Duties of the Secretary (elected officer)

The Secretary shall attend all meetings of the members and shall record all minutes and votes in a book kept for this purpose. The Secretary shall keep an up-to-date roll of all Club Members, give notices of all meetings of the club required in accordance with these Bylaws and shall perform the duties incident to this office or by the majority vote of the executive committee.  The Secretary shall have the custody of the Club records.  In the absence of the Secretary from any meeting, the presiding officer shall appoint a Secretary.

Section 4:  Duties of the Treasurer (elected officer)

The treasurer shall, subject to such conditions and restrictions as may be made by the Club membership have custody of all the moneys, debts and obligations belonging to the Club.  He/She shall make all payments of Club debts upon approval of the Club membership.  All contracts, checks, drafts, note or other orders for payment of money should be signed in the name of the club by the Treasurer and counter-signed by the President or Vice President.  He/She will

give bond, at club expense, if required by the membership.  The Treasurer shall give a report on the financial status of the Club at the monthly meetings, and if so requested, at any other meeting.  The Treasurer without the specific approval of the membership shall incur no obligation, debt or other liability.

Section 5:  Duties of the Special Events Coordinator (elected officer)

The Special Events Coordinator shall be responsible for assisting the President and governing body with activities to benefit the membership.  This can be, but

not limited to, cruises, shows, charities, road trips, etc.  The Special Events Coordinator shall be the point of contact for these areas to collect and disseminate information to the membership.

Section 6:  Duties of the Webmaster (elected officer)

The Webmaster shall maintain the official Website of the Corvettes of Clarksville Corvette Club.  Regular and ongoing timely updates of the website will be accomplished for the benefit of current club membership and potential members.  The Webmaster is responsible for the upkeep, design, management, security and promotion of the club website and related Internet/Intranet activity.  Dues of the Webmaster since this position is very time consuming shall be waived.

    Section 7:  Duties of the National Corvette Museum Liaison (appointed officer)

The presiding officers may appoint a National Corvette Museum Liaison. If appointed, the mission of the National Corvette Museum Liaison is that of receiving and disseminating the most current and correct information from the Museum, and to convey the information to the club. The Liaison will serve as a Museum representative to promote and solicit support for the enthusiasts to join the museum. Additionally, the Liaison will be the voice of this club, communicating concerns, ideas and suggestions to the NCM.

 Article Six

Committees and Activities

Section 1:  Appointment of Committees

The President shall appoint such committees as desirable from time to time and shall outline the duties and responsibilities of such committees.  All reports or action taken by a committee must be voted upon by a majority of the entire committee.  In addition to the authority granted above, certain standing committees, as set forth, shall be appointed annually by the Vice President.

Section 2:  Activities

The activities of the club shall consist of planned trips, social gatherings, community activities to include charity and events for members as determined by the membership.

Article Seven

                    Liability

Section 1:  Personal Liability

All persons (or corporations) extending credit to, contracting with, or having any claim against the Club or its Officers shall look only to the funds and property of the Club for payment of such contract or claim or for payment of any debt, damage, judgment or decree, or any other money that may be otherwise become due or payable to them from the corporation or the Officers, so that neither the members of the Club, the Officers, present or future shall be liable personally therefore.

During the term of office and thereafter, no officer shall be liable to the club or its membership by reason of any action taken or omitted by him/her in good faith in his/her capacity as an officer. It shall be the responsibilities of the Executive Committee to ensure that the Club is insured as a protection from Liability (currently the Club is insured through the Association of Chevy Enthusiasts - J.C. Taylor). 

Article Eight

Bylaws Amendment

Section 1:  Amendment to the Bylaws

The Officers of the Club or any member may propose an amendment to the Bylaws.  Upon such proposal being made, a copy thereof shall be included in the notice of the next regularly scheduled meeting of the membership.  The proposed change shall be discussed and voted on at the following meeting. The proposed amendment shall be disapproved or approved and adopted by majority vote.

Original Bylaws approved on 8 September 2003.  This is a revision of those Bylaws.  This Revision was passed by the Club Membership on April 1, 2008 at the club meeting.  Officers President: Jason Nugent, Vice President: Bill Coke, Secretary: Norma Kagle, Treasurer: Kay Baggett.